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Tips on how to rent photocopiers and printers
Why rent a photocopier?
How much does it cost to rent a photocopier?
How to negotiate business photocopier renting
Who are the photocopier rental companies?
How do I get out of a photocopier rental contract?
The difference between photocopier rental and photocopier leases
Should I rent or buy photocopiers?
If the photocopier supplier lets me down can I cancel the rent?
What do I need to provide to be approved for a photocopier rental?
How to get out of a photocopy machine rental?
Should I have bundled service or maintenance into a copier rent?
Who gets the rental photocopier equipment at the end of the contract?
10 Tips for renting a photocopier
Should I roll over a copier rent?
Beware when ending the rent for a photocopier
Is a rental photocopier machine the company’s property?
What is the photocopier dealer commitment?
What is the rental admin fee?
Tip to get out of paying the lease admin fee
What is the order form contract?
8 Tips on negotiating a photocopier rent hire service contract
What do I need to know about a photocopier service contract?
Rent photocopier machines account for the majority of the sales. This is because the rental payments are spread over a period of time. This helps with cash flow if you don’t have a lump sum sitting in the bank.
You should definitely talk to your accountant as many also find its tax efficient, as the whole rental quarterly price may be tax deductible for your company. You can upgrade your lease agreement part way through, just bear in mind you will incur a settlement fee either rolled into the new rent or left for you to settle.
|Entry level||£30 to £70||£90 to £210|
|Desktop||£20 to £46||£60 to £138|
|Multi-functional photocopiers||£20 to £325||£60 to £975|
|Industrial||£430 to £1’500||£1290 to £4500|
|Colour photocopiers||£20 to £325||£60 to £975|
|Mono photocopiers||£20 to £290||£60 to £870|
|Floor standing copiers||£20 to £325||£60 to £975|
These will vary depending on the configuration and functionality to add to the machine.
|Lease company||Website||Telephone number|
|Grenke|| https://www.grenkeleasing.co.uk/en.html ||01483 4017 00|
|CF Group (CF Asset, CF Capital, CF Corporate)|| http://www.thecfgroup.eu/ ||01279 759456|
|ING Lease UK ||http://www.inglease.co.uk/en/home ||02920 808 650|
|Siemens ||https://www.siemens.com/uk/en/home/products/financing/equipment-and-technology-finance/financial-products/finance-lease.html||01753 434361|
|Peac Finance ||http://www.peacfinance.com||01344 383700|
|Shire Leasing|| https://www.shireleasing.co.uk/||01827 300 339|
|Tower Leasing ||http://www.towerleasing.co.uk/ ||01753 837050|
|Bluestone Leasing|| http://www.bluestoneleasing.com/ ||01924 248 800|
|Clear Asset Finance ||http://www.clearaf.com/ ||01277 239932|
Photocopier rental, how to get out of it: The short answer is, you can’t get out of an agreement. You should see it as a mortgage, once you enter into the agreement you either need to go the full term or pay the number of payments left. Dealers can you get out of a lease agreement and they do this by paying the remainder of the lease off. You can get a slight discount which is why it’s always wise to ask the RENTAL COMPANY for the settlement as this will give you a genuine figure, instead of asking the dealer.
Only once have I got someone out of the lease because they had supplied them the wrong machine that was on the lease and it was clear by the companies reply they knew what they had done.
Renting a photocopier: The difference is mainly the term, a rental is much shorter in period than a lease and the forms will be different too. You would expect to have a rental photocopier for a few days to a few months. You would expect to have a lease for 3-5 years usually. You would also say the obligation in the contract would be less in a rental as the company is expecting to have the machine back and would probably do a deal with you if you need to return it early. The dealer can then re-rent the photocopier to someone else.
Rent or buy a photocopier: There are positives and negatives to both leasing and buying if you have the funds buying can give you a certain amount of control over your expenses and save on interest. Leasing will break up the payments and allow you to write off the full amount each quarter. Most companies lease because of these reasons.
No, if you’re having issues with the company regarding your current provider you should talk directly to the lease company. Document all the things wrong and time taken. The dealer has a duty to the lease company to look after the machine, so you are wise to speak to the lease company directly to come to a resolution.
Photocopier rent requirements: You need to be trading for 3 years and have provided reasonable accounts and be over the age of 18. The dealer may ask you to provide up-to-date accounts, the previous accounts or to sign a director’s guarantee depending on the strength of your accounts. Even then you may not get approval if your accounts are not of good standing.
Photocopier rental are fully binding and you can’t get out of them, I have on occasions helped a customer get out of a lease because the dealer did such a bad job. But this is very rare, even if you have been severely ripped off or even fraudulent acts.
Photocopier service: As a rule, DO NOT HAVE ANY COPIES INCLUDED IN THE RENTAL. It won’t cost you any more, it advantages the dealer never you. You always want to have a rental agreement separate from a service agreement that is just per copy or print.
Sometimes a dealer may give you some prints to close the deal. This is fine if it is just added on to the service agreement as a lump sum (i.e. Free first 50000 mono and 5000 colour). Just ensure its in writing on the agreement or an email, or forget the sales person said it, as you probably won’t see it.
Photocopier rental agreement end: The dealer will have an agreement with the rental company to get the machine back for a nominal fee. If you negotiated at the signing of your agreement to keep the machine (in writing), at the end of the term you will be able to retain the machine.
Here are tips for renting a photocopier:
So should you have a rental roll-over? Well, when you take out a photocopier rental you take that machine for that MINIMUM period. So let’s say you are paying £200 per qtr over 20 quarters, £4000 is the minimum amount you will pay for that machine, this includes interest. So if a photocopier salesperson says let’s upgrade your machine 10 quarters in, you’re still liable for the remaining £2000. What usually happens is the salesperson will put the remaining amount of the rent (rolling) into the next rental, effectively paying double interest on the remaining £2000. So if you were to pay £3500 for the new machine you’re now paying over £5500 for the new machine.
Do I need to change my multifunction machine part way through? (you may need to because of machine problems, service problems, it may work out cheaper etc)
What are the lease settlement costs?
What will be better?
YOU are responsible for the rental payments until it is all settled and completed. Make sure you take ownership of any settlements as if the photocopier dealer doesn’t settle it, you’re still responsible. I have seen this numerous times where the sales guy has said verbally he will end the contract and the customer has ended up with 2 rental agreements and 2 machines. Get it in writing they will settle the rent and that’s part of the agreement and condition of the order.
YOU are responsible for the copier machine and rental but you do not own it until you get title. This is then covered by the service contract, to ensure it keeps running properly. So make sure it’s written in the terms everything you need to have a good experience.
If anyone takes the photocopiers from you, you’re still responsible for it to the rental company. Some dealers have terms that state you can’t move it without informing them. In fact, you are responsible for any items on the lease (even the “free printer” if it’s listed).
You also need to give it back at the end of the lease in good repair, some dealers have it in their terms that to do this you pay the costs to get the machine up to standard.
Guaranteed 4 hour average response time mean nothing! You need it in writing, the maximum time and the consequence, for it to mean anything.
Ensure that all parts, toner, callouts, IT, setup and training are included.
Photocopier rent admin fee: All leases have an admin fee (up to £200 paid in the first payment), make sure you know how much this is as most copier salespeople do not put this in the quote. But it will be in the contract terms!
You can negotiate this, most dealers will have the option whether or not to charge it if it means losing the deal.
The best way to get this payment knocked off is to wait until you get the contract and say it wasn’t on the quote and you won’t sign it because they didn’t tell you about it. You will soon find you make a saving!
This protects the dealer so that if you agree to take the machine and then something goes wrong they’re protected. Be aware that cancelling these can have a fee attached. So before you sign anything ensure you have all the information and are happy with your choice. I have also seen terms that say if they can’t get the machine on a rent you’re liable for the cash value, one to watch out for!
This is the dealer’s responsibility to you to look after the machine and keep it up and running during the life of the lease. But it’s quite often more expensive than the lease. You should be careful to understand everything contained.
Here are tips on negotiating a photocopier rental hire agreement: