Help

Photocopier terms can be difficult to understand if you’re not in the industry.  Here are the latest list of updated photocopier terms.

.

PHOTOCOPIER TERMS HELP

CTRL + ‘F’ to search for the term or Click below to go to these headers, click the header to come back here again.

 

MAIN TERMS
SCANNING TERMS
COPYING TERMS
PRINTING TERMS
PAPER TERMS
FINISHING TERMS
IT TERMS

 

 

If you can’t find what you’re looking for let us know CLICK HERE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MAIN

 

All In One

Having more than one function. Usually having a fax, copy and scanning  in one machine, whereas a printer having only one function cannot be called All In One.

Average Monthly Volume

Is the amount of prints that can be produced by the machine in a month.  Usually worked out by the life of the machine divided over 5 years. This is usually far lower than the Maximum Monthly Volume.  You may illustrate that although it may be possible to do 100,000 miles in a year in a car at the end of a couple of years car wouldn’t be in good condition and 20,000 miles a year would allow you to get the full life. Same with a photocopier you may be able to do 100k a month maximum, but a 20k average would allow you to get the full life.

Consumables

Items that need to be replaced often are called consumables. These include the toner, paper, fuser oil, developer, staples or any other materials or other parts that must be regularly replaced.

Control Panel

The display or control panel is to control the machine and arrange your settings.  On new machines, this can look like an Ipad and varies vastly in functionality depending on the size of the machine and manufacturer.

These guide you through such things as enlarging or reducing, scanning, selecting trays or colour.

Copier Counter

A useful management tool, the Copier Counter keep a numerical record of the number of prints or scans produced. Ricoh machines have a ‘per scan’ counter which monitors each colour.

As most machines are now digital this is a button or in the menu options.  Some manufacturers can get this information automatically using software or connecting the machine to the internet.

Cost of Ownership

Consumables such as toner and staples, callouts and maintenance as well as service contracts are all part of the price when buying a new digital copier. This is the Cost of Ownership, and it determines the actual cost to budget for when buying copy machines including all the costs.

Desktop Copier

This machine is small enough to fit on a desk and may need an added cupboard or stand for it to function.

Duplex Copying

Duplex is to copy or print onto both sides of the media (paper) automatically.  If it duplex printing it will put the information on both sides of the page or scan maybe using an ARDF of DADF will scan and turn the original to scan both sides of the page automatically.

Duty

A number of prints the manufacturer recommend within a given period. Relates to the machine life.  Also, see Average monthly Volume and Maximum Monthly Volume.

Hot-swappable

Being able to change paper or toner cartridges while the printer is still printing.

Large Format Copier

Photocopiers and MFDs categorised as Large Format include those designed for A2 media and larger.

Maximum Monthly Volume

Is a number of prints that can conceivably be produced by the machine in a month.  This is usually far from the Average Monthly Volume which should be a better guide to your actual usage.  You may illustrate that although it may be possible to do 100,000 miles in a year in a car at the end of a couple of years car wouldn’t be in good condition and 20,000 miles a year would allow you to get the full life.  Same with a photocopier you may be able to do 100k a month maximum, but a 20k average would allow you to get the full life.

Monochrome

Devoid of colour, or black ink on white paper.

Multifunctional Device (MFD)

Having more than one function. Usually having a fax, copy and scanning machine will be called multifunction, whereas a printer having only one function cannot be called multifunctional.

Remote Diagnostics

With a connection to the internet, some machines can report data back to the company or allow them to log into the machine.  This is great for getting early fault warnings, knowing more accurately what’s wrong with a machine before attending site or getting meter readings without user intervention.

RoHS

Restriction of Hazardous Substances

 Service Contract

Most photocopiers and all machines on lease require a service contract.  This is a legal agreement between the dealer servicing the equipment and the customer on the level of service provided.  This can include toner, parts, labour, call outs etc.

Warm-Up Time

The time you wait when coming up to the machine and when you can use it. Laser machines have a heated element which needs to heat up before it can start printing.  Also, some machines have a boot process.

WEEE

Electric waste disposal directive from the EU for Electrical and Electronic Equipment.  Covering collection, recycling and recovery.

Yield

The amount you can get out of a consumable or maintenance part.  So with a photocopier cartridge, the yield is how many copies you can get from it.

Go back to menu

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCANNING TERMS

Automatic Document Feeder (ADF)

Automatically feeds your original pages to make copies or scans.  Without this, you would use a platen glass to copy, which is much slower. Also, see ARDF DADF.

Duplex Automatic Document Feeder (DADF)

The DADF is an automatic document feeder that scans both sides with a single pass without having to automatically turn the document over to copy on its reverse side. If you only have an automatic document feeder (ADF), you can copy a two-sided document, but the copies will be on two different sheets of paper. Copiers must have a duplex unit installed for the DADF to work properly.

Platen

If the photocopier machine doesn’t have a document feeder or you need to scan unusually shaped documents you would use the large glass scanner with a cover this is called the Platen glass.

Reverse Automatic Document Feeder (RADF)

The RADF is an automatic document feeder that can automatically turn the document over to copy on its reverse side. If you only have an automatic document feeder (ADF), you can copy a two-sided document, but the copies will be on two different sheets of paper. Copiers must have a duplex unit installed for the RADF to work properly.

 Scan Once/Print Many

Some of the old machines used to scan each page every time it produced a print.  Most modern machines now scan into the memory and then print from the memory reducing machine wear and increasing speed.

 TWAIN

Process scanned data directly into an application without the need to reopen other software.
Go back to menu
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PHOTOCOPYING TERMS

Copies Per Minute (CPM) or (PPM)

Copies Per Minute or pages per minute is a value expressed by the number of A4 pages a digital copier can produce per minute. These days, colour copiers list two speeds. These are for black and white and Full (4 colours) copies.  The higher the number the faster it is to produce large amounts of documents.

 Reduction/Enlargement

Many lower-specification photocopiers have simple preset settings for reduction and enlargement of copies. Higher-spec machines enable you to zoom in as closely or as far out as you need.

Zoom

To enlarge or reduce a portion of the document you’re copying. Usually displayed as a percentage the machine will go to.
Go back to menu
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PRINTING TERMS

AppleAir

Allows you to print from an Apple device without the need to download software or additional drivers.

Fiery Controller

The small computer used to be on the side of the machine to help process better quality images.  Now they can be built into the photocopiers and provide mainly printers or design companies with better colour matching abilities and faster image processing.

First-Copy Speed

This is the speed the machine takes to create the first printed page, this is important if you do a lot of one-off copies or prints.  This could be more important than the PPM which is the ongoing speed when going a full running speed when printing single documents.

Full Bleed

Printing to the edge of the page, there only a couple of machines which can do this.  Printers usually print on oversized paper and trim the edges to get the borderless clean sharp look.

Memory

Short term storage of data in the machine for it to process, if you’re using large documents you may want to consider upgrading the memory to help deal with these files. Some accessories may require more memory to function correctly.

Pages Per Minute (PPM) or (CPM)

Pages per minute or Copies Per Minute is a value expressed by the number of A4 pages a digital copier can produce per minute. These days, colour copiers list two speeds. These are for black and white and Full (4 colours) copies.  The high the number the faster it is to produce large amounts of documents.

Go back to menu
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 PAPER TERMS

Bypass Tray (Multi-Function)

A bypass tray is a much cleaner (straighter) path in the machine which although has a smaller capacity than other trays allows for a much heavier weight of paper and easier configuration of transparencies. It’s also an easy to access tray for doing ad-hoc prints of unusual media (paper) instead of having to remove all the paper from another tray.

Catch Tray

A catch tray collects the completed copies which emerge from the copy machine or printer. Also called Output Tray.

GM/2

Metric weight of paper calculated grams/sq meter also displayed as GSM

GSM

Metric weight of paper calculated grams/sq meter also displayed as GM/2

LCF – Large Capacity Feeder or (LCT)

Large paper cassette sits either underneath the machine or at the side, to allow for increased paper feeding.  For example, this can replace two of the lower draws, which would replace 2 x 500 sheets (1000 sheets) capacity, while you could lose additional A3 cassettes on some machines it would then give you 2500 and even hot-swappable facilities.  Also called Large Capacity Tray (LCT)

Paper Size

The most common paper sizes are A4, A3 and a lot of machines are not producing SRA3 as standard. The ‘SR’ range is slightly larger than the equivalent ‘A’, this was so that printers could print over the borders and crop to produce an edge to edge print (creating the sharp print to the edge of the page).  New machines that print to the edge are emerging now and SR has become more of an everyday standard.

A Paper sizesB Paper sizesSR Paper sizes
A0 1189mm x 841mmB0 1414mm x 1000mmSRA0 1280mm x 900mm
A1 841mm x 594mmB1 1000mm x 707mmSRA1 900mm x 640mm
A2 594mm x 420mmB2 707mm x 500mmSRA2 640mm x 450mm
A3 420mm x 297mmB3 500mm x 353mmSRA3 450mm x 320mm
A4 297mm x 210mmB4 353mm x 250mmSRA4 320mm x 225mm
A5 210mm x 148mmB5 250mm x 176mmSRA5 225mm x 160mm
A6 148mm x 105mmB6 176mm x 125mmSRA6 160mm x 112mm
A7 105mm x 74mmB7 125mm x 88mm
A8 74 x 52mm

Paper Supply

The method of feeding paper into the machine through the trays.

 Pedestal

A desk or cabinet which the machine will sit on. This can be empty to allow storage of paper etc or may contain paper draws for additional paper feeding.

 

 

Go back to menu

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FINISHING TERMS

Booklet

A number of folded pages bound together.

Electronic Sorting

In the past to sort documents the machine would copy each page to a different bin, or you would manually have to separate each document by hand. Now with electronic sorting, it will select the paper from different trays positioned in landscape and portrait alternating each document printed from each tray producing separated documents.

Finishing

The process at the end of the printing cycle usually after the toner has been applied, to bind, fold, hole punch or collate.

Folding

The automated machine which is used to fold the paper to make leaflets, handouts or flyers.  This is also used to produce the folded pages that go to bind together into a booklet.

Saddle stitch

To create an A5, A4 booklet the machine needs to fold the pages and put staples in the middle, this process is called saddle stitching.

Sorter

It automatically puts documents into set bins, all machines used to have these but this has been replaced by electronic sorting and now has limited use.

Sorting or stacking – the difference

Stacking – sorting the documents into the following order 111,222,333 etc so the first pages will print first then the second etc.

Sorting – sorting the document according to the original 1234,1234,1234 etc So the first document then the second etc

Stapling

To bind pages together to create a document, by use of a metal or plastic pin punched through the pages and bent to hold them in place.

Go back to menu
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 IT TERMS

DPI

Dots per inch – How many units, dots or droplets of ink or toner can be put into an inch.

Driver

A small piece of software that allows the accurate communication of your software applications and programs with the printer or photocopying device.

Gigabyte LAN

The technology to transmit Ethernet frames at gigabit per second or 1,000,000,000 bits per second.

USB

Universal Serial Bus – Connector to allow data transfer also a low power source. The higher the number the faster as long as both devices support it. 1 = 12mbit/s, 2 = 480 Mbit/s, 3 = 5 Gbps, 3.1 = 10Gbps

LAN

Local Area Network. Connecting computers and devices together with a cable to share data and allow fast printing and data throughput in a local environment like a home.

 PCL

Printer Command Language, a printer language that enables software to commutate with the printer to accurately pass on the information required to print.  Also, see Postscript.

PDF

Portable Document Format. A type of digital file document with enhanced measures for securing the information and retaining the layout from Adobe

Postscript

– Page Description Language
A computer language for communicating information from your computer to your printer.  This can produce a different result than printing through PCL.  This can impact compatibility and is definitely recommended if you want to print from an Apple device.

Spooling

This allows the computer to send information to the printer or copier to be stored and allow it to start printing the information in a cue without your computer having to hold the information and wait until the process has finished.

WAN

Wide Area Network – A network of computers sharing information outside a local location. The internet is a good example of this.

Wireless

To transfer digital information to printer and photocopiers using radio waves instead of wires.

Go back to menu

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Need further help or are we missing some important term, please use the form below to let us know.  Thank you for visiting our website.
Go back to menu

 

 

 

 

>