You should consider before buying a new photocopier it is essential to consider several factors before you purchase a photocopier. This machine is an investment which will play a vital role in your business.
photocopier procurement, therefore, is essentially choosing the machine that suits the needs of your business. Some of the factors to consider before buying a photocopier include:
When buying an expensive device, it is important to ensure that it will provide you with value for money. One of the things you should consider is the network capability of a photocopier.
As a standard, all mid volume sized photocopiers have networking capabilities. However, it is still vital to ask and determine the number of users that can be linked to the photocopier you want to buy.
The other essential feature to consider is the purchase of a scanner. Most copiers have multiple functions incorporated into them. A photocopier that has multiple functionalities offers the much-needed convenience.
Copy speed is vital in a busy office when you buy a copier. Basically, the copy speed is how fast a photocopier produces a copy per minute. For some enterprises, having a speedy machine that can produce 50 copies per minute is essential.
However, the enterprises that have lower volume copying needs would be satisfied with a machine that produces 30 copies per minute.
The other factor which coincides with the copy speed is the number of copies the copier can produce per toner cartridge.
Considering this factor is important if you are looking for an economical way to produce or print documents without spending a lot of money on ink or toner cartridges.
If you have tried a particular brand of office equipment and had a great experience with it, there is a good chance that you will consider that brand again. Trust is important in business.
Once customers establish trust with a particular manufacturer, they form a bond that cannot be easily broken. The opposite is true when a manufacturer fails to win the confidence of a customer in the first place.
If you have established a good relationship with a certain manufacturer of office equipment, you can opt for that brand when buying a photocopier.
Price is something you should consider before buying a photocopier. Considering the amount of money you can spend on a photocopier it is essential.
At times, price and brand are directly related. You can go for a photocopier from a reputable brand even if its price is higher than the competition.
However, it does not hurt to compare the features of other more cost-effective brands from different quotes. It is worth it to try out another brand if it provides you with a larger discount and good service.
Photocopy machines need regular maintenance. Some manufacturers of photocopiers assign repair and maintenance professionals to the companies they sell their equipment to.
These professionals should be able to service your photocopier in a timely fashion.
So you have had a salesperson come in and you’re looking to buy a colour photocopier machine, he lays down the most amazing colour photos of rich and stunning pictures you have ever seen.
He then tells you about the machine that produced it and how you could be the proud owner. Be careful about making your decision of what photocopier you are going to buy based on the samples sent to you.
These samples are the best that can be produced and are rarely what can be replicated in the office. Here are a few reasons why:
Most of the colour samples are produced by the manufacturer and are sent out to the dealers. These copiers are usually brand new and optimised by the manufacturer using colour charts and technology rarely used by dealers.
So when you get your machine, assuming its the same machine you will be buying, it will come with the factory default settings, programmed by the dealer (in most cases).
Usually the specification of the machines that prints the samples is not as high spec as the one you will be receiving.
I would quite often see samples for normal office print with a quality that had been produced with a machine with a Fiery controller. Even though the customer wasn’t buying a photocopier with a Fiery, they were being presented with those samples.
They could never replicate the level of colour on the sample even on the first day of setting up the new colour photocopier. So always insist on any samples that it is produced on a sample specification machine.
Ideally, you go and see the print for yourself.
Photocopier sales honesty: I have also seen salespeople take samples from completely different machines and claim they are from the machine they are selling.
Obviously, it goes without saying this is a dishonest practice and could sway you to making the wrong decision when choosing you colour photocopier to buy for the office.
One way to get around this is to go and see the machine and see the samples being produced at the showroom of the dealer or manufacturer.
The type of paper you use can impact on the quality of the image that is printed. A simple illustration is the thickness of the paper, if you can see through the paper because the paper isn’t very thick then the colour behind can impact of the colour on the front.
Have a good weight of paper, the good quality will improve the print that’s contained. You may not have noticed but the paper has a white colour either pink or blue.
If you roll up a sheet of paper you will see either a slight blue or pink tint to it, this can alter the colour perception especially with inkjet printing.
With inkjets, because the ink can seep into the page, buying paper specially optimised for inkjets will provide you with better image quality (sharper more defined) less wrinkling of the paper, quicker drying and less smudging.
Lasers, the paper needs to be able to tolerate the heat that’s produced. Because on some machines the heat can be so intense I have witnessed a few issues with paper that can have a major impact on your printing.
One customer changed the supplier of their paper (all paper uses water in the process to create a mulch and it is dried to a certain level, the better quality paper is dried to a higher level then cheaper paper) and must have been getting his cheap paper from a supplier with a moist warehouse (paper will absorb atmospheric water).
When I looked into the machine the reason why it was jamming was there was water running down the inside of the machine and then the wet paper was then jamming. As soon as they went back to the old supplier the problem stopped.
Photocopier engineers: When you get a printing sample an engineer has optimised the printing device to the best of its capability.
When you buy the device you usually get the default setting, each copying machine has a method of checking the quality and optimising it automatically which does a good job of producing a good quality print.
But if you have a manufacturer engineer (also many Printers) they will be able to change the colour pallet to really get the best from it, matching Pantone colours and producing more natural skin tones and colour matching.
This also may need constant readjustment to keep it in line. So just take any sample you see with a pinch of salt unless it is produced on the actual machine you’re buying straight out of the box.
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